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NOTE: I wrote this article for Acrobat 9. In Acrobat X, exporting to Excel is super simple and works great. Just choose File> Save As> Spreadsheet. It’s worth the upgrade for this feature alone! |
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I received this email from a paralegal at a large law firm recently:
Help! An attorney has asked me to convert PDFs we received in discovery to Excel. The PDFs are tabular in nature (probably originated in Excel). Some are scanned in from paper and others appear to be converted electronically. How do I do this?
Fortunately, Acrobat 9 offers a couple of different ways to export to Excel.
- Select table and open in Excel
This allows you to select a portion of a page and open it in Excel.
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Works best when you only need small part of the table
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Better results if the file didn’t originate from a spreadsheet - Export as Tables in Excel
This method uses some artificial intelligence to convert multiple page PDF documents to multiple worksheets in an XML-based spreadsheet file. It works best on files which were converted directly from Excel to PDF.
To open the XML-based file output generated using method 2 above, you’ll need either:
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Acrobat generally will usually do a pretty good job converting the text, but formatting and column widths will look different than the original. Acrobat only copies over the text. Formulas will not convert. Do not expect 100% fidelity.
In the full article, you’ll receive my usual step-by-step instructions.
Converting to Excel from PDF: Copy Table as Spreadsheet
I’ve had better luck using this method for scanned documents and documents which were not originally spreadsheets.
How to use it:
There have been many other such software lately introduced for the same purpose, still Adobe Reader finds great applicability and reference as the most popular PDF reading software. Adobe reador for mac. One of such outcomes is that it has now many plugins and frequently criticized extensions. It has seen some flaws and drawbacks in the meantime during its development from a simple reader to a widely accepted PDF tool.
- Open a PDF and OCR if it was originally scanned
Document—> OCR Text Recognition - Select the Select Text tool (cursor)
- Hold down the ALT (CMD on the Mac) key to make a rectangular selection over a table in the document.
Your cursor will change shape to: - With the text still selected, right-click and choose “Open Table in Spreadsheet”
- The table data will open in Excel
What are the other options? Copy as Table will copy the data to the clipboard. From there, you can paste it into Excel or another document. Save as Table will allow you to name the data and save it as a Comma Separated Value (CSV) file. Mac Users: Only Copy as Table and Save as Table are available. |
Adobe Acrobat Reader Mac Download
Converting to Excel from PDF: Save As Tables in Excel Spreadsheet
This method allows you export a multiple page PDF to multiple Tables in an Excel file. It seems to work best on documents which were:
- Converted directly to PDF from Excel
- Converted using Acrobat (rather than a clone)
Save as Tables works better in Acrobat 9.1 Adobe greatly improved the capability to export to Excel using this method in Acrobat 9.1. Acrobat 9.0 sometimes exported XML tables that Excel could not open. Make sure you update. |
How to use it:
- Open the PDF you want to convert
- OCR the document if it was originally scanned.
Choose Document—> OCR Text Recognition - Choose File—> Save As
- From the Type list at the bottom of the window, choose Tables in Excel Spreadsheet
- Click Save
How do I open the file in Excel? Depending on your file associations, you may not be able to double-click the resulting XML file to open it in Excel. You’ll need to open Excel and choose File—> Open Where are all the pages? Each page in the PDF is converted to a different worksheet in the Excel file. Look at the tabs at the bottom of the screen. |
Batch Converting PDF to Excel
Have a lot of PDFs you want to convert to Excel? No problem! This works in any version of Acrobat 9.
- Choose File—> Export—> Export Multiple Files
- Click the Add Files button at the top of the window and locate your source PDFs
- The Output Options window appears:
A) Click Browse to select a folder for the Excel output
B) If desired, add a prefix or suffix to the filename
C)Change Export to “Tables in Excel” - Click OK
Step 1: Create a Digital ID
In order to sign a PDF, you need to have a digital ID. If you don’t have one, Acrobat can create a “self-signed” ID for you that is stored on your machine (typically) forever, allowing you to use it any time you need to sign a PDF. You can also utilize either an existing solution within your company (check with IT) or use a third-party company like VeriSign® or Entrust® (among many others) to create and host your digital ID. In this article, I will show you how to create a self-signed digital ID, but in the process, you will also see how you could utilize a digital ID you get elsewhere.
- Open a PDF that you would like to sign and make sure that before you sign it, you are finished making changes to it.
- Choose View > Tools > Sign & Certify. In the Tools task pane, you will see the Sign & Certify options.
- The first time you ever sign a document, you can create a digital ID in the process.
- Create a digital ID before you decide to sign a document.
- Click Sign Document in the Tools task pane. A dialog box appears asking you to draw where you would like the signature to appear (see Figure 1).
- In the PDF, navigate to the page where you want to place the signature. Click and drag to draw a signature area (see Figure 2). Make sure that it is big enough to be readily visible and contain some information like your name, date, etc. because you can’t edit the size once you are finished. You’ll see what I mean shortly.
- In the Add Digital ID dialog box, select A New Digital ID I Want to Create Now (see Figure 3). Click Next.
- Next, you need to decide where to store the digital ID. If you are on Windows, you will see a choice between New PKCS#12 Digital ID File and Windows Certificate Store. If you are on Mac OS, you won’t see these options, so you can skip this step. Make sure that New PKCS#12 Digital ID File is selected (Windows only). This allows you to create your digital ID as a .pfx or .p12 file that is saved on your hard drive. If you want to save the digital ID in your certificate store, which means it can be accessed by more than Acrobat, select Windows Certificate Store (see Figure 4). Click Next.
- Enter your personal information in the next screen (things like full name, email address, etc.; the organizational unit and organization name is not required for the creation of your digital ID). Leave the Key Algorithm option at its default setting. Although 2048-bit RSA is more secure, 1024-bit RSA is more universally accepted. You could also choose what you want to use this digital ID for from the “Use Digital ID For menu. This allows you to sign documents, encrypt data, or both. Leave it at the default setting and click Next (see Figure 5).
- Next, you need to decide where to store the actual digital ID file. If you leave it in the default folder, Acrobat can easily find it; however, you can choose a different location if you like because you can later tell Acrobat where it is when you go to sign a document. Enter a strong password and click Finish (see Figure 6).
There are two main ways to create a digital ID in Acrobat:
In this article, we will save a little time by signing a document and setting up a digital ID in one step.
For its part, Google has been encouraging sites to migrate to open web technologies that “are faster and more power-efficient than Flash.” Additionally, there are numerous security benefits, as well as increased cross-platform support. Adobe flash for google mac for chrome. At the moment, only 17 percent of Chrome users visit a Flash site each day compared to 80 percent three years ago.
Figure 2 Click and drag where the signature is to appear
If you already created a self-signed ID in Acrobat (we’ve gone through this process before), you could also just choose the file at this point by selecting A File from My Existing Digital ID From:. If you have a digital ID from a company such as VeriSign or other), you can choose A Roaming Digital ID Accessed Via a Server, and enter the URL of the digital ID that they give you. If you store your digital ID on a smart card or hardware token, connect it to your device to use it for signing documents, and choose A Device Connected to This Computer.
Figure 4 Decide where to store the digital ID
Figure 6 Decide where to store the digital ID